LTD Lane Transit District
  • Other
  • Eugene, OR, USA
  • $64,761 to $98,856
  • Salary
  • Full Time

comprehensive benefits package including medical, dental, vision, life insurance, vacation, pension, and more


 

 

 

Lane Transit District, named Best Mid-Sized Transit System in North America for 2014, is one of the most successful and highly regarded public transit systems in the nation; has received numerous national, state, and local awards for service to the community; and, for transit districts its size, is consistently ranked among the nation's leaders in the successful implementation of Bus Rapid Transit, bus ridership, and service efficiency.  LTD is committed to the values of working together, taking initiative, being professional, and practicing safety.

 

This is an excellent career opportunity with a progressive and innovative transit organization that offers an attractive starting salary, an excellent benefit package, and equal opportunity.  Lane Transit District values diversity at all levels of its workforce ' women and minority applicants, including members of the LGBTQ community, are encouraged to apply.

 

Job Summary:

The primary function of this position is to plan, organize, and supervise the procurement process for all parts, materials, goods, and services used or consumed by the District, ensuring that all applicable federal and state regulations are followed; manage disposal of District assets; and maintain control of all contract and purchase records. This position also assists the District's Disadvantaged Business Enterprise Liaison Officer (DBELO) in administering the Federal Disadvantaged Business Enterprise (DBE) program.

 

Essential Job Functions:

  • Determines and ensures proper methods of procurement in conformance with District, federal, and state regulations; provides guidance to internal District staff on best contract practices and latest contract and procurement trends. 
  • Develops or amends and implements purchasing policies and procedures for the District; confers with District's attorney to assure compliance with applicable state and federal regulations.
  • Supervises the activities of departmental staff, including the review and preparation of purchase orders and contract documents and ensures files are documented in accordance with applicable federal, state, and District policies and procedures.
  • Develops standard contractual terms and conditions to protect the interests of the District and to ensure procurement actions are in compliance with project funding sources; reviews proposed revisions to District's standard terms and conditions, analyzes potential effects, and recommends alternatives.
  • Acts as liaison between internal and external customers, vendors, governmental agencies, including LTD's cognizant agency, the Federal Transit Administration (FTA), and legal counsel; confers with general counsel on contract language and procurement issues when appropriate; resolves conflicts that arise between internal and external customers and vendors.
  • Directly monitors contract compliance and negotiates amendments or change orders on complex and high-risk projects to ensure compliance with District and funding requirements; establishes pricing/negotiation strategies as part of the procurement process for complex projects; conducts negotiations and prepares memoranda of negotiations; audits contract closeouts at completion of all contract activities.
  • Initiates procurement planning and scheduling.
  • Assists DBELO by assuring District compliance with the federal DBE requirements of 49 CFR Part 26.  This includes supporting the DBELO with DBE vendor data gathering and maintenance, semiannual reporting of DBE utilization, DBE outreach events including presentations and materials, and the preparation of the District's triennial DBE goal.
  • Monitors contracts and purchase orders for goods and services to ensure they protect the District's interests and upholds the District's policies and procedures. 
  • Assists internal customers in contract management, including developing contract language when required for specific situations, monitoring contract progress, vendor performance, identifying potential problems, expediting, and follow-up. 
  • Ensures internal customers are regularly notified of expiration dates of service contracts.
  • Oversees and coordinates specification development for larger, high-risk procurements; reviews input, identifies and analyzes potential risks, advises end-using department of alternatives or additional tasks, and finalizes the development of specifications and scopes of work.
  • Ensures federal and state public works procurement and project requirements are fulfilled by vendor and documented properly.
  • For high-risk, complex, and large dollar procurements, conducts pre-proposal, pre-bid conferences, job walks, proposal and public bid openings.
  • Negotiates, creates, and prepares, reviews, and issues contracts, purchase orders, leases, license agreements, intergovernmental agreements, and notices to proceed. 
  • For competitive solicitations, prepares and issues formal procurement documents, evaluates bids and proposals, conducts cost and price analyses, and organizes and leads evaluation committee meetings and vendor interviews.
  • Ensures that methods of disposition of fixed assets and record keeping of these activities comply with District and outside funding source requirements.
  • Serves as principal custodian of procurement and fixed asset disposition files.
  • Ensures all procurement/contract related reports are submitted in a timely manner.
  • Ensures that District-wide responsibilities for oversight of federal funding vendors/sub recipients are accomplished as required and are properly documented.
  • Prepares and drafts staff recommendations and reports of contract award for committee and Board meetings.
  • Perform related duties as assigned.

 

Knowledge, Skills and Abilities:

 

  • Knowledge of Oregon Purchasing Law; Federal Transit Administration (FTA) and other federal procurement regulations, including Disadvantaged Business Enterprise (DBE) regulations; Buy America requirements; principles and practices of governmental purchasing; risk management principles; and basic principles of accounting and finance.
  • Ability to prepare detailed bid specifications; carry out administrative direction without direct supervision; keep records and prepare reports in accordance with regulations; express oneself clearly and concisely, both orally and in writing;
  • Ability to use a personal computer in a LAN environment, including basic knowledge of e-mail, word processing, and spreadsheet applications;
  • Ability to work as an effective team member and establish and maintain effective working relationships with those contacted in the course of work;
  • Ability to meet position attendance requirements; work safely; perform job functions in a timely and accurate manner;
  • Ability to communicate effectively with other employees, vendors, officials, and the general public using courtesy, tact, and good judgment; and act as a positive representative of the District.

 

Qualifications:

Any equivalent combination of education and experience which provides the knowledge, skills, and abilities required to perform the job are acceptable, which typically include the following:

 

Basic Requirements:

  • A bachelor's degree in business or public administration or related field from an accredited school.
  • A minimum of two (2) years of experience supervising personnel.
  • A minimum of three (3) years of governmental purchasing experience with increasing responsibility, preferably as a contract administrator or buyer in a public agency.
  • Training in contract administration and procurement law
  • Familiarity with types of contracts (FFP, CPFF, T&M, etc.) and construction contract formats (Design-Build, Design-Bid-Build, CM/GC, etc.)
  • Demonstrated knowledge of Oregon Revised Statutes and other directives for public contracting under federal and State of Oregon law.
  • Familiarity with FTA Third-Party Contracting Rules and Federal Acquisition Regulation (FAR).
  • A valid Oregon State Driver's License and a driving record acceptable to the District's insurance carrier.

 

Additional Qualifications Preferred:

  • Three (3) or more years of experience supervising personnel.
  • Five (5) or more years of governmental purchasing experience with increasing responsibility, preferably as a contract administrator or buyer in a public agency.
  • Prior contracting and/or procurement experience in a transit agency.
  • Current recognized procurement certification (CPP, CPPM, CPPO, CPCM, or similar)
  • Completion of all four (4) of the National Transit Institute's Procurement Series trainings, or ability to complete the series within 18 months of hire.

 

Compensation and Work Schedule:

This position is a full-time, exempt position, eligible for the regular administrative benefits package.  The pay range is between $64,761 and $98,856 annually, depending on qualifications.  The work schedule for this position is typically Monday through Friday.

How to apply:

Visit our website: http://ltdjobs.applicantpool.com/jobs/.  Submit your resume and complete the required application and assessments. This position will remain open until filled with first review of applications beginning on Monday, August 12, 2019. For additional information call (541) 682-6100.

The Lane Transit District is an Affirmative Action/ Equal Employment Opportunity Employer.

 

LTD Lane Transit District
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